Privacy Policy
What is this privacy policy for?
The office of Luke Akehurst MP is committed to protecting your personal information. We will only collect and use your data for the specific purposes for which it was provided.
This privacy notice tells you what to expect us to do with your personal information.
Write to me
By Post: Luke Akehurst MP, House Of Commons, Houses Of Parliament, LONDON, SW1A 0AA
By Phone: 0191 371 8834
By Email: [email protected]
Casework
If you contact me seeking help or advice it is necessary for me to process your personal data in order to assist you or make representations on your behalf. This will include your name, address, telephone number, email address and information relevant to the issue you are seeking help or assistance with. This is stored on a secure system.
In my role as a Constituency Member of Parliament, it will often be necessary to share your personal data with a third party, such as a Government Department or Agency, the local authority or another relevant organisation in order to make representations on your behalf. This is usually on the lawful basis of explicit consent or of me carrying out a Public Task whilst acting on your behalf as your Member of Parliament.
If at any time you would like me to stop processing your personal data please contact me on the details above.
Please note that I do not act on anonymous complaints. Whilst there may be circumstances where you would not want your details to be disclosed to a third party, I will still need them in order to ensure that you are a constituent. If there is any reason you would not want your personal details to be shared with a relevant organization, please contact my office.
Please note that I may also share your personal data in order to report a welfare or security concern.
CCTV is in use at my office for security purposes.
As a Member of Parliament I receive a full copy of the electoral register.
When you register on this website or fill out a form or survey from my office, we will request your personal information. We will always seek your explicit consent for its use and will only utilise it for the stated purposes.
I will not use personal data for any automated decision making or profiling.
If you sign up to receive my email newsletter, it is necessary for me to process your personal data in order to send out the newsletter. This is on the lawful basis of explicit consent. If you would no longer like to receive my newsletter please let me know.
This is separate to how the national Labour Party uses your personal data, and you should refer to their privacy policy for further information about this: www.labour.org.uk/privacy-policy
How long we keep information
Once your case is closed, we may still hold your information on file, in case you require further help or assistance from me in the future or for as long as I am the Member of Parliament for North Durham. If you do not wish for your information to be stored, please write to us at the details at the top of this notice. We will then securely and permanently dispose of your information by a secure shredding service and/or deletion from our computer system and electronic records.
Lawful bases and data protection rights
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
- Your consent.
You are able to remove your consent at any time. You can do this by contacting [email protected] - Legal entitlement.
MPs have a legal entitlement to your name and address from the electoral register, even where you have asked not to be contacted. - Public task.
This may be used where we process personal data in the public interest (which has a clear basis in law). - Legitimate interests.
We may contact you by post using this lawful basis, but we always ensure we balance your rights and freedoms against our proposed legitimate interest. - Labour Party Membership.
If you are a member of the Labour Party we may rely on this lawful basis to contact you, where it is defined within the Party’s Rule Book.
The Website
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and European GDPR requirements for user privacy.
Use of Cookies
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This site does not use tracking cookies except where required to store information about items in your shopping basket prior to checkout, and for when you log in to your account (if you have one). An account is not necessary to make a purchase from this site.
This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information, and all IP addresses tracked are anonymised.
Contact & Communication
Users contacting this website and/or its owners via the contact form or email do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private, not shared with any other party and stored securely until it is no longer required or has no use. We may occasionally take a record in person of your contact details at an event (including name, email address, telephone number and postal address), along with your order information. We will safely store this information, as we regularly find customers contact us again to ask us to remind them of their order, often from some time ago. If you would like us to permanently remove this information please contact us to request this and we will act promptly.
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are never passed on to any third parties, you can ask us at any time to tell you about the data we store about you, and we will remove this data completely from our systems if you wish.
Email Newsletters
This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion.
All personal details relating to subscriptions are held securely. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. You may request a copy of personal information held about you by this website’s email newsletter program at any time.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
All email marketing subscribers are given the opportunity to un-subscribe at any time through a link on each email we send.
External Links
Adopt a policy of caution before clicking any external web links mentioned throughout this website. The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will never ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls.
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.